Medical record copying costs. Pages 1+ : $0.30/pg up to $200 (requires EMR) Accordingly, the rates effective July 1, 2022,are as follows: Also, please note that the State Board of Workers Compensation has instituted medical record retrieval rates that apply specifically to workers compensation cases. 0000002681 00000 n 1-1041.4 and 2501-2506) and the regulations promulgated thereunder. between an $2.00 per page for pages 1-10. Pages 151+ : $0.20 per page See 45 C.F.R. 0000007748 00000 n Copyright 2023 HCNC All rights reserved. Pages 51+: $0.35 per page Search Fee : $10.00 On March 8, 2022 in the Senate: Introduced in the Senate, Referred to Senate Health, Human Services and Senior Citizens Committee . Pages 1 100: $1.00 per page Pages 1 - 25: $1.19 per page R_ Electronic Records: If a medical record is requested by anyone other than the patient or the patient's personal representative, the following fees may be applied in 2022: Records search fee: $21.65 For data recorded on paper or electronically: $1.42 per page for the first 10 pages; $0.73 per page for pages 11-50; and $0.29 per page for pages 51 and higher. Below are each state's current copy fees. Since that time, MHA has provided members with its calculation using the change in the Consumer Price Index (CPI) for medical care services in effect. Pages 41+ : $0.32 per page, Electronic Records Medical Records Access Act Inside MDHHS Legal Medical Records Access Act 2022 Medical Records Access Act Fees PLEASE NOTE : The Department's only involvement with the Medical Records Access Act (MRAA) is to set the rate health care providers may charge for copies of records under the MRAA. Pages 21 - 50: $0.64/page Law) Chapter 17 Reproduction costs for x-rays and imaging plus $25.00 handling fee for hospitals and $10.00 handling fee for other providers. Max Fee: $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Some states levy a separate fee for "reproduction costs" which cover materials used for copying (i.e. $0.76/page (11-50) X-rays and other media : Actual cost of reproduction, Pages 1+ : $0.60 per page Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Title 35, Chapter 2, Article 6, Section 35-2-611(b) NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. Search Fee : $15.00 Proudly founded in 1681 as a place of tolerance and freedom. Social Security: No charge for a request to support a claim under the social security act. Search Fee: $5.0025 Pages: $1.00/page26+ Pages: $0.50/pageX-rays/Other Media: Actual reproduction cost, Search Fee: $15.0025 Pages: $0.5026+ Pages: $0.25Storage Fee: A reasonable fee may be charged for records stored off site, Copy Fee: $0.25/pageMicrofilm: $0.50/pageX-rays: Actual reproduction costAttorney Rates, Search Fee/10 Pages: $18.53 flat fee11+ Pages: $0.85/page41+ Pages: $0.57/pageMicrofilm: $1.50/page, Paper/Electronic Records10 Pages: $2.00/page11+ Pages: $1.00/page21+ Pages: $0.90/page61+ Pages: $0.50/pageMicrofilm/Other Media: Actual reproduction cost, Workers CompSearch Fee: $25.0020 Pages: $1.25/page21+ Pages: $0.90/page61+ Pages: $0.30/page, Search Fee: $1.00/year/requestCopy Fee: $1.00/pageMicrofilm: $2.00/page, Search Fee: $25.8820 Pages: $0.97/page21+ Pages: $0.83/page101+ Pages: $0.66/pageCertification Fee: $9.70, Workers CompSearch Fee/150 Pages: $30.00 flat fee151+ Pages: $0.20/pageX-rays: $9.50/copy, Search Fee: $31.5625 Pages: $1.18/page26+ Pages: $0.79/page50+ Pages: $0.39/pageMicrofilm/Other Media: $1.97/page, Search Fee/10 Pages: $20.00 flat fee11+ Pages: $0.50/page51+ Pages: $0.25/pageMicrofilm/Other Media: $1.25/pageRush Fee: Additional $10 for requests completed/sent within 2 days, Workers Comp20 Pages: $2021+ Pages: $20 + $1/page31+ Pages: $30 + $0.50/page101+ Pages: $65 + $0.25 per page201+ Pages: $90 + $0.10/page, Workers Comp10 Pages: $16.00 flat fee11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)50+ Pages: $0.35/page, First copy request from patient: FREESecond copy request (same patient and same records): $1.00/page, Paper/Microfilm RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/page, Electronic RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/pageMax Fee: $100.00/request, X-raysFrom hospitals: $20 flat fee + reasonable production costsFrom other healthcare providers: $10 flat fee + reasonable production costs, Workers CompFirst Request: FREESecond Request: $0.50/page, Paper RecordsPer Page: $5.002+ Pages: $0.45/pageMax Fee: $250.00/request, Electronic RecordsA reasonable fee may be chargedMax Fee: $150.00/request, Search Fee: $22.32100 Pages: $0.76/page101+ Pages: $0.39/pageX-rays/Other Media: Actual reproduction costSocial Security: FREE for request to support a claim, but must be specified in the request letter, Initial fee of $26.74 per request for a copy of the record.$1.34 per page for the first 20 pages.$0.67 per page for pages 21 through 50.$0.27 for pages 51 and overIf the medical record is in some form or medium other than paper, the actual cost of preparing a duplicateAny postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copiesAny actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-siteSource: MI Comp Law 333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022, Search Fee: $20.35Copy Fee: $1.53/pageX-rays: $10 search fee + actual reproduction cost per page, Search Fee/20 Pages: $20.00 flat fee21+ Pages: $1.00/page81+ Pages: $0.50/pageSearch/Storage Fee: $15.00 (charged for records retrieved off site)Certification Fee: $25.00, Workers Comp-5 Pages: $15.00/admission6+ Pages: $0.50/page/admission + fee for -5 pagesMax Fee: $50.00/admission, excluding postage/handling/retrieval fees, Paper RecordsSearch Fee: $27.46Copy Fee: $0.63/pageStorage Fee: $25.71 + additional fee for records retrieved off site, Electronic RecordsSearch Fee: $27.46Copy Fee: $0.63/pageMax Fee: $120.32, Search Fee: $20.00Copy Fee: $0.50/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.60/pageX-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/pageX-rays/Other Media: Reasonable fees may be charged, Hospitals (For Attorneys Representing Patients)Search Fee: $10.00100+ Pages: $1.00/page101+ Pages: $0.25/pageMax Fee: $200.00/admission, Clinics (For Attorneys Representing Patients)Search Fee: $10.00Copy Fee: $1.00/pageMax Fee: $100.00/admission, For Attorneys NOT Representing PatientsSearch Fee: $10.00Copy Fee: $1.00/page, 15 Pages: $30.00 flat fee16+ Pages: $0.25/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.75/pageX-rays/Other Media: Actual reproduction cost, 25 Pages: $0.75/page26+ Pages: $0.50/page100+ Pages: $0.25/pageMinimum Fee: $10.00, Paper Records25 Pages: $20 flat fee26+ Pages: $0.75/page, Electronic Records25 Pages: $30 flat fee26+ Pages: $0.25/page, Search Fee: $21.6510 Pages: $1.42/page11+ Pages: $0.73/page51+ Pages: $0.29/pageX-rays/Other Media (recorded on film/paper): $2.35/pageThe actual cost of postage may also be charged, Paper RecordsSearch Fee: $10.00Copy Fee: $0.50/pageX-rays/Other Media: $5.00/pagePostage: Actual mailing cost, Electronic RecordsSearch Fee: $10.00Copy Fee: $0.30/page, max $200.00 (requires EMR), Search Fee: $30.00 (Includes pages 1-10)Pages 11-50: $0.50 per pagePages 51+: $0.25 per pageX-rays and other media: Actual cost of reproduction, Search Fee: $25.2020 Pages: $1.70/page21+ Pages: $1.26/page61+ Pages: $0.44/pageMicrofilm: $2.51/page, District Attorney RequestsCopy Fee: $25.20 flat fee. The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". Pages 26+: $0.50 per page Physician Records: Pages 6+ = $0.50/ page. Pages 1 25 : $30 Flat Fee Pages 1 25 : $1.12 per page Pages 61+: $0.47/page, Pages 1+ (electronic records): $0.20 per page Pages 1 25 : $1.07 per page Local, state, and federal government websites often end in .gov. Pages 51+ : $0.18 per page Per page fee for first 10 paper pages. Max Fee for Electronic Records: $100.00 per request, X-rays: A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Pages 51 100 : $0.55 per page Pages 1 - 100: $0.84 per page Max Fee: $150.00, Microfilm and other media: xref MaHIMA Webinar - OIG Concerns of Upcoding- Is It Up-Coding or Up documentation? Pages 41+: $0.57 per page Any and all private health information, covered by HIPAA or other pertinent statute shared via this form is intended only for use by The Records Company and its agents and employees. Section 144.291 definitions Section 144.292 patient rights and access to their medical records, cost of copying medical records, when records can be withheld Section 144.293 release or disclosure of health records Pages 1+: $1.00 per page N.J.A.C. Below are the current fees for each state. Search Fee : $20.00 Microfilm and other media: Actual cost of reproduction, $5.00 for records sent within 7 days of request. Financial Pages 351+: $0.25 per page Under 45 CFR 164.524(c)(4), if the individual requests a copy of the protected health information or agrees to a summary or explanation of the information, the covered entity may impose a reasonable, cost based fee, provided that the fee includes only the cost of: (i) Labor for copying the protected health information requested by the individual, whether in paper or electronic form. Pages 1 - 30: $1.24/page Upon request by such person, the CME shall promptly deliver to such person copies of records relating to the deaths as to which further investigation may be advisable.". Certification Fee : $9.70, Workers Comp: 866.587.6274, Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). New Jersey S2253 2022-2023 Limits fees charged for copies of medical and billing records. Pages 1+ : $0.58 per page X-rays and other media : Actual cost of reproduction $27.14 If you notice outdated or incorrect information, please contact us. You can rely on RRS to retrieve records from all 50 US states. Retrieval and per-page fees same as paper records, capped at $111.79. Pages 61+ : $0.39 per page Pages 61+: $0.50 per page to X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $25.42 ,)% d 0lX4G~#Dc#j :c7X` G7Z%K>s F 6O|. Search Fee : $25.00 Pages 1 5 :$15.00 (per admission) For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. Actual costs for duplicating non-photocopiable records. Pages 11+ : $1.67, Texas Health & Safety Code 241.154 Pages 1 25 : $0.50 The Records Company, Inc. Pages 26 - 50: $0.84/page Presentations from the 2022 IRS Nationwide Tax Forum | Internal Revenue Service Hospital records: Pages 6-50 = $0.85/ page. Office of Analytics and Program Improvement, Medicaid Promoting Interoperability Program. Physicians can also charge an authorized third party for the actual cost of postage. Storage Fee : A reasonable fee may be charged if records are stored off-site. Electronic Records: Affidavit/Certification: $20.00, The federal HIPAA regulations do not allow a charge for a preparation fee for records provided directly to the patient. When patients request copies of their own medical records, healthcare providers cannot charge a patient a retrieval or certifying fee for copying records, and the physician cannot require a patient to pay any outstanding bills before retrieving and copying medical records. Microfilm: $25.20 plus $2.70/page, Pages 50+ : $0.36 per page Same per-page rate as paper records, capped at $100.00 total. Second Request : $0.50 per page, Paper Records Search Fee:$20.00 (Includes pages 1-25) Pages 101+: $0.50 per page Max Fee (electronic records) : $150, Paper Records: Before sharing sensitive or personal information, make sure youre on an official state website. Pages 16+: $0.25 per page A fee that the health care provider may impose for providing the information (or a summary or explanation of the information) in an electronic format shall not be greater than the labor costs in responding to the request. 75 0000001852 00000 n X-rays and other media: Reasonable fees may be charged, Charges are based on which is greater: Search Fee: $49.26(includes pages 1 - 10) Pages 17+ (Paper): $0.45 per page, Pages 101+ : $0.62. Flat Fee Pages 1 - 10: $16.00 More information about the order is available at https://www.hhs.gov/hipaa/court-order-right-of-access/index.html. A physician can charge an authorized third party for retrieving and copying medical records if the third party has a signed authorization for release of records from the patient. b. The Secretary of Health (Secretary), under 42 Pa.C.S. Paper Records50 Pages: $0.75/page51+ Pages: $0.50/page, Electronic RecordsCopy Fee: $0.10/pageX-rays/Other Media: Reasonable costs, but not exceed $25.00Max Fee: $25.00Rush Fee: $20.00 (for requests completed and delivered within 48 hours), Paper Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $227.00 per admissionPlus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Electronic Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $170.26 (regardless of number of admissions)Plus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Copy Fee: Actual reproduction and mailing expense, Clinic Records5 Pages: $20.00 flat fee6+ Pages: $0.50/pagePostage: Actual mailing expense, Hospital Records5 Pages: $18.00 flat fee6+ Pages: $0.85/page51+ Pages: $0.60/pagePostage: Actual mailing expense. 6+ = $ 0.50/ page founded in 1681 as a place of tolerance freedom. 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